ExAcc - Export Management
Whether you are a solo practitioner or an office of 100 employees, the ability to substantially increase your annual revenue without adding employees defines productivity. If you can improve your earnings or profit by adopting technology with the productivity features that matter, it is an obvious and sensible approach. Whether you serve the basic accounting needs of 25 clients or the highly complex needs of thousands, there is peace of mind in knowing our accounting software will grow with your business for decades into the future Highly scalable software that works at the same speed regardless of whether a single employee or several hundred employees are accessing the system at the same time is critical for long-term growth.
Reporting and analysis
Information is power in today's challenging business environment. That's why our accounting program has robust reporting and analysis capabilities. Besides helping users gain insight into crucial financial activities, reporting and analysis functions help companies conform to government and industry regulations.
Accounting is a numbers-focused activity. Yet graphics, in the form of charts and other illustrative formats, is a powerful tool that can be used to present trends and other concepts in a way that numbers alone can't convey.
For many businesses, support for simple accounting transactions and basic financial management tasks just isn't enough. Many companies require the full automation of employee expenses, payrolls and time sheets; company and departmental budgets; purchase requisitions and other complex financial activities which our software provides.
Using out-of-date accounting software is like eating food that has passed its expiration date - a risky proposition that could result in severe nausea. Tax laws, regulations and financial practices change over time, so our software has ability to that receives fast, user-transparent, automatic updates.
Chances are that no accounting software will exactly match your business's needs. That's why our software allows the easy customization of statements, forms, reports, screens, help systems and other program facets.
With the whole world moving to the Internet, it's only logical that accounting software should follow the crowd. That's why accounting solution we provide has the ability to send and receive digital documents and handle electronic fund transfers.
The data entered into our accounting software can be productively used by various business applications in HR, sales, shipping and other key business sectors. Conversely, our accounting program to draw information in from other software products.
Our accounting solution accommodates, or can be easily upgraded to accommodate, a progressively larger number of users and a growing amount of financial data and transactions.
We offer add-on modules that allow customers extra capabilities to its product, or a migration path to a full ERP environment.
Data lost or tampered is completely taken care by daily backups. Software will provide location tracking, user authentication and authorization with its built-in security.
Our software allows insight and visibility into key areas through the generation of reports on these operations. This accounting software allow custom report criteria to be set. For example, reports can be generated that cover a specific type of employee - falling into a particular type of tax category - over a certain number of years. Software that allows you to easily customize reports or serve multiple client needs (i.e. allowing for prefixing and suffixing for multi-department and multi-location/product line consolidations) adds value to your services and increases client loyalty.
Accounting software Customizable reports should also support multi-level consolidations. For example, a business might desire customized reports for three different partners, each with their own section of work, with earnings based on these three levels. Businesses with multi-level consolidations would be interested in reviewing a report including partner consolidation level and the consolidation level for the company.
- The ability to automatically allocate partnership and year-end profits.
- The ability to share financial statement design among-st different client IDs.
- The ability to transform a chart of accounts by remembering or merging accounts, consolidating accounts, and taking multiples and merging them.
- The creation of automated professional-grade compilation letters. The ability to create compilation letters on plain paper or in PDF files that already have your corporate letterhead and accountant's letterhead and the signature of the accountant.
Direct delivery of reports in real time
Direct delivery of reports automatically via e-mail to the client ensures the accountant and client have instant access to the information as soon as it is available. Reports that are generated and automatically delivered in real time [via e-mail] ensure uniformity and eliminate human error, such as developing reports that are not needed.
The direct delivery of reports via e-mail defines real time and is vastly superior to notifying parties the information is view-able on the portal which can present significant security risks not present in e-mail. The process of portal delivery does not immediately deliver a report to the client; rather, it requires additional steps taken by the client to access the report, thus diminishing the real-time delivery.
The ability to automate processes whenever you need or want them to be automated. A key to productivity and getting it right in an accounting practice is having accounting software that will require only one step to run a predefined series of reports on one or multiple clients, with the option of automatically e-mailing of the reports to the client. It also is very important to be able to run a report (such as a trial balance) across some grouping of your clients, instead of having to go in to each client to tell the software you want to print the report, which can save an accountant what could be days of administrative work.
The ability to work in the cloud will become an absolute must in the coming years. The cloud will allow you to take advantage of significant productivity multipliers and make you a leader in client/prospect mindset perception.
- Vendor records management
- First commandment of accounts payable: Know thy suppliers! Advanced functionality includes custom vendor fields and quick vendor creation with records cloning.
- Check printing
- There are credit card, ACH, and even digital currency payment options these days. But checks remain a staple. Customization and batch printing distinguish certain AP systems.
- Advance payment scheduling
- You've only got so many fingers to tie strings around. Advance payment scheduling is just what it sounds like - and a proven remedy for chronic late payment-itis.
- Accounts payable purchase order reconciliation
- Trust, but verify. Reconciling AP payments to an originating PO adds an important security safeguard.
- AP document attachment
- Internal documents like purchase orders aren't the only ones useful for substantiating AP payments. Attaching vendor invoices fosters transparency and accountability.
Accounts receivable and billing
- Customer accounts management
- First commandment of accounts receivable: Know thy customer! And, yes, advanced functionality also allows for custom fields and quick customer creation with records cloning.
- Invoice creation
- There are a million and one possible invoice layouts. That's a scientific fact. Seek flexibility to present invoices with just the fields you need for shipping, billing, terms, item, and pricing info.
- Custom accounts receivable terms
- Every accounts receivable record is really a short term loan. Make sure the Bank of Your Business can easily set the terms and rate of your choice.
- AR aging reports
- Time spares no AR record. Find your receivables senior citizens with due date and issue date aging reports.
- Progress billing
- "If there is no struggle, there is no progress." Same could be said for the tricky task of progress billing! But advanced AR features make timing invoices and tracking payments easier.
- Account holds
- Sometimes the Bank of Your Business needs to pump the breaks on the deadbeats. Account hold features prevent delivery of goods to customers unlikely to pay.
- AR comment support
- Bart in shipping called your top customer a mean name, so that's why you issued that credit. Things don't always go as planned. Notate AR exceptions with comments.
- Recurring invoices
- The ability to automatically generate invoices for repeating invoices: Now the number 1 recommended approach for preventing carpal-tunnel in AR clerks!
- Back to the future. Easily move old balances into new invoices with balance forward functionality.
- Sales tax calculation
- Sales tax is complicated, but easier with automatic calculation tools within software.
- Invoice duplication
- Same customer ordered the same product as last week? Why not just copy the invoice and make the necessary change or two instead of re-entering every last invoice field?
- Envelopes, receipts, reminders, credit notes, pack slips
- Because invoices aren't the only documents that need to be created to fill customer orders.
- Estimating and quoting
- Pesky customers always wanting to know what stuff will cost before they buy! Save time by automating the conversion of estimates and quotes into orders and invoices.
- Email invoicing
- Does anyone not have an email address anymore? Pretty safe to assume a big chunk of your customers would prefer email invoices. And it saves printing and postage. Win-win!
- RMA support
- Returned orders can wreak havoc on your books. Normalize your returns management record-keeping with built-in features designed to support best practices.
- Customer credit management
- You know who's good for it and who might not be. Flexibly managing maximum outstanding balances by customer can help reduce uncollected receivables.
- Bank reconciliation
- Good software imports bank records in real-time. Better software tries to auto-match bank and accounting records. The best options smoothly handle split payments and other tricky situations.
- Cash flow analysis and positioning
- Are you prepared for upcoming capital events? Do your accounts hold sufficient cash to pay the bills? Is free cash earning optimal interest? Cash flow software supplies the answers.
- Multiple depreciation formulas
- Is it a necessity for accurate balance sheet valuation and tax optimization to support the right depreciation method? You bet your assets!
General ledger & financial reporting
- Balance sheet
- Any accounting software supports balance sheets to report on a business's financial condition. Some offer more control over presentation and detail.
- Profit and loss
- How'd you do during X period? The profit and loss statement knows. Like the balance sheet, P&L vary in different programs by ease of compilation and visual display.
- Flexible accounting periods
- 4/4/5, 52/53. If those numbers carry meaning for you, support for flexible accounting periods is likely a baseline qualifier for which software will work for you.
- Departmental tracking
- It slices, it dices, it juliennes! Okay, well maybe not juliennes. But dividing revenues and expenses to departments, locations, and cost center does offer more granular performance visibility.
- Inter-company transfers
- Transactions between commonly-owned businesses quickly multiply the number of required journal entries. Avoid mistakes with automatic posting.
- Automatic reversing entries
- Adjusting and reversing entries are easy opportunities for mistakes. Automation helps move accruals forward without opening the opportunity for human error.
- Financial statement consolidations
- Merge financials to get a clearer view of the road your business is on.
- Statistical accounts
- The fancy term for it is business intelligence. But many accounting programs have long allowed for the tracking of non-financial data like headcounts and units sold.
- SKU tracking and stock counts
- Managing SKUs and stock counts represents the fundamental basis of any inventory control system.
- Bar-coding or RFID
- When you move from carrying a little bit of stock to a lot, inventory scanning technologies like bar-coding and RFID are the ultimate time-savers.
- Serial number or lot tracking
- That's the one! The ability to recognize not just the type of item, but the specific unit or batch helps with everything from warranty tracking to avoiding unnecessary recall costs.
- Location tracking & movement history
- Location is everything. Well, maybe not everything. But it's pretty important when you want to find and ship the stuff you sold.
- Product movement history
- Track product movement history to optimize handling performance, dissuade potential thieves, and trace breakage.
- Price management
- Setting pricing on just a handful of products is straightforward. Managing prices on a large number of items with volume or customer-based discounting requires more sophisticated controls.
- Stock level alerts
- We're almost out of X, time to reorder! Stock level alerts help avoid shortages, back-orders, and, most importantly, disappointed customers.
- Landed costs
- It's not just the cost of your products and supplies that matters. It's also the cost to acquire and store them. Landed costs help you understand product profitability more accurately.
- Unit of measurement conversion
- Gallons to pounds. Pallets to cases. Boxes to units. Whatever your conversions are, pre-defining custom calculations prevents an opportunity to introduce manual errors and saves time.
- Estimate vs actual reporting
- Did you earn the profit you expected to? Tracking costs against the original estimate lets you see which jobs brought home the bacon.
- Check printing
- Employees generally won't work for free. Ergo: payroll checks. Customizable stubs and batch printing options differentiate your options.
- Time and attendance
- Does how much employees work affect how much you're going to pay them? Integrated time tracking features reduce the time associated with hourly-based paychecks.
- Purchase orders
- Maintain product order histories, avoid duplicate purchases, satisfy supplier requirements, and create a check and balance for outgoing payments by using purchase orders.
- Auto-generated PO's
- High demand, high turns, regular supplier? Sounds like a good time to auto-generate PO's based on inventory thresholds.
- Vendor management
- Keeping up with lead times and consolidating orders to take advantage of discounts are procurement pro maneuvers available to amateurs with the right software.
- Role-based authentication & user privileges
- Lay down the law on who can do what when and under which conditions. Authenticating users and granting privileges as required is a cornerstone of good accounting application security.
- Audit trails
- Sunlight is the greatest disinfectant. Audit trails aren't bad either. A key to preventing fraud is software that captures all account activity and tags it to the originating user.
- Did you know that storing unencrypted credit card data is a big time no-no? PCI standards forbid it. Protect your customers data and then show off on your website that you've done so with fancy logos from compliance orgs.
- Automatic data back-up
- Lots of options these days: disk, cloud, tape. Automatic backup functionality helps turn potential catastrophes into minor annoyances.
- Search tools
- Capable and efficient search functionality is a hidden time-saver. Find out what fields are searchable when talking to vendors. Give yourself extra credit as a savvy buyer, by asking their existing customers about search speed in a live environment.
- Data migration is about as much fun as a root canal. Forgetting to check on the ease of migrating data with import/export tools is a good way to lose days or even weeks to cumbersome manual data input.
- You can use your web browser for just about anything these days. And, guess what, there are plenty of accounting applications that make use of it too.
- Unlimited records
- Surprise! Some accounting software options have records or data file size limits. Whether it's a hard limit or just one that moves you to another price level, it's something to be aware of.
- Custom reporting
- Your accounting software is a rich source of information about your business. Custom reporting tools let you fish out the info you need. Front end reporting GUIs spare you the pain of authoring your own database query statements.
- Report templating
- Doing the exact same work you've already done before. That's public enemy #1 when it comes to efficient software. Report templates provide the info you need without repetitive effort.
- Doing business overseas? The ability to store multiple currencies and move between them is a functionality you'll definitely want access to.
- So many opportunities for integration needs! APIs can connect CRM, POS, HR, manufacturing, project management, and many other types of software to your core accounting system.
- Mobile apps
- If you do business when you're away from your main business workstation, you may want to ask yourself: Does your accounting software?
- Approvals management
- Configurable workflows and approvals let you manage and authorize processes across a range of financial activities.
- Keyboard shortcuts
- Every time you reach for your mouse unnecessarily a kitten dies. Ok, maybe not. But you do get less efficient. For repetitive tasks, shortcuts cut the time and labor costs.
- Expect to set up individual accounts for multiple users? Expect to pay for multiple user licenses.
- One is supposed to be the loneliest number. But accounting software solutions that only support one company entity have plenty of company.
- Graphical management dashboards
- 1000/1. Last I heard, it's still the going rate when exchanging words for pictures. Quickly share KPI data with top decision makers via graphical management dashboards.
- Configurable alerts
- If a tree falls and nobody hears it, it still definitely makes a sound. Make sure you're tuned in and listening for critical business events with conditional alerting.